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Solution · Digital Signature for SAP
Sign SAP documents securely, the paperless way
Add legally compliant digital signatures to invoices, purchase orders and contracts — right inside SAP. Automate approvals, protect every document and keep a complete audit trail without leaving your ERP.
What it is
A signature, made digital — and native to SAP
A digital signature is the electronic equivalent of a fingerprint on a document. Instead of printing, signing by hand and dispatching paper, your team approves documents inside SAP in a secure, verifiable way — and the system routes each one to the right place once an authorized source has signed it.
By embedding signing into SAP itself, you shorten approval cycles, strengthen document security and keep full control over how every record is authenticated.
~70%
Less paper used after going digital
~90%
Faster implementation vs. typical tools
~40%
Saved on signing-license spend
~5 days
Average time to go live
The problem with paper
Manual signing slows everyone down
When approvals depend on ink and paper, the friction adds up fast. Here's what teams typically wrestle with before they move signing into SAP.
Approvals stall while documents wait for a wet-ink signature
No reliable way to prove who signed a document and when
Printing, couriering and filing paper drives up cost and effort
Documents can be altered after sign-off without detection
Audits become painful without a complete, tamper-proof trail
How it protects you
Cryptographic assurance on every document
Tamper-evident
Any change made after signing immediately invalidates the signature, so the content you approved is the content that stays.
Verified identity
Each signature is cryptographically tied to the signer through a trusted digital certificate — no shared logins, no ambiguity.
Time-stamped
Every signing event captures the exact date and time, giving you a precise record of when each approval happened.
Fully auditable
A complete, unbroken audit trail follows every document from creation to final sign-off and storage.
How it works
From document to signed-and-stored, in five steps
Document is created
SAP generates the business document — an invoice, purchase order, delivery note or contract — as part of your normal process.
Signing is triggered
A signature request fires automatically based on your workflow rules, or is raised manually by an authorized user.
Signer authenticates
The approver signs using their digital certificate, confirming their identity right inside the SAP environment.
SAP verifies
The solution validates the signature and confirms the document has not been altered since it was signed.
Stored with audit log
The signed document is archived with full audit details and made available whenever you need to retrieve it.
Capabilities
Built for real enterprise signing
API-first
Built on REST APIs so it slots into SAP — or any other ERP — without bolting on extra middleware.
Sign anywhere
View and sign documents from your desktop, tablet or phone, keeping approvals moving even when people are on the go.
Security built in
A central signature server keeps a repository of signed files alongside detailed logs and a continuous audit trail.
Server-side signing
Use your organization's PKI-based certificates, including HSM-backed certificates, for centrally controlled signing.
Scales with volume
Engineered for high throughput, it comfortably handles large batches of documents without slowing down.
Lean footprint
A serverless-style architecture and on-premise option keep infrastructure setup and overhead to a minimum.
Flexible signing
Sign your way — by hand or hands-free
Manual or automatic
Let users sign on demand, or have the system sign and route documents automatically based on your rules.
Sign and send
Documents can be signed and emailed to the right recipient in a single, hands-off step.
Auto-sign after IRN
Invoices can be signed automatically the moment the IRN is updated in the system, with no manual touch.
Why teams make the switch
Going digital with signatures isn't just greener — it's faster and cheaper to run, with less manual handling at every step.
- No additional licensing to purchase or renew
- Works entirely inside your existing SAP system
- Typical go-live in around five working days
- Authorized, trackable documents end to end
- Saves on paper, dispatch and manual effort
- Highly automated with minimal manual intervention
How it compares
Native SAP signing vs. typical third-party tools
Implementation time
A matter of days
Often weeks or months
Where your data lives
Stays inside your ERP
Often pulled into an external tool
Integration effort
Native to SAP
Separate integration required
Cost to implement
Lowest
Average to high
Ongoing maintenance
Lowest
Average to high
FAQs
Digital signature for SAP, answered
Ready to go paperless with SAP signing?
Tell us about your SAP landscape and we'll show you how digital signatures can be live in days — secure, compliant and built around your approval workflows.
Get a quote